By Linsey Knerl
It’s a common practice: You leave the office for any amount of time (a week, an hour, etc.) and you set up a nice little out-of-office email reply so people don’t wonder why you haven’t replied back in a timely fashion. You think you’re being proactive, even professional. But could you be risking your personal information and possibly even your safety?
How Companies (and others) Get Your Info
I’ve managed several newsletter subscriptions for companies (including my own) over the years. For the most part, I’ve never required that people give me much of their own information to sign up and receive the emails — an email address and possibly a first name will get the job done. What is surprising (and a bit disturbing), however, is that many people will willingly volunteer very personal tidbits of information to me, a stranger, via their email auto-replies.
My company’s newsletter goes out…your full name, address, company name, work number, cell phone number, and your schedule for the next week (as well as names of the co-workers who will be handling your job while you’re gone) come back. Scared? You might want to listen up.
Most companies don’t read the auto-replies that they get from their mailing list subscribers. In fact, many times you can’t automatically reply to mailings from companies because they come from some sort of auto-responder, and you may find that you just get an error message in return.
However, are you aware of how many mailing lists you may be on? As an avid sweepstaker for over 10 years (and a freebie hunter), I know that I’ve probably been on as many as a thousand lists at any one time. I use my personal email account (one that’s specifically set up for these types of communications) and I NEVER use an auto-reply. Ever.
What Should You Do?
What if you have already signed up for newsletters at work and you have to use an auto-reply? There are two things you can do:
1. The next time you get any email to your work email that is part of a mailing list, have the email address changed to a personal email. Your work usually has a policy on using work email for personal use, anyway, …